1. Purpose
This Acceptable Use Policy sets out the rules governing your use of the Olidor Group Portal. By logging in, you agree to comply with this policy. This system is provided by Olidor Group Ltd as an internal business tool for authorised personnel only.
2. Authorised Use
This portal is provided for legitimate business purposes only. You may use the system to:
- Access CRM systems for Brusco, The Original Baker, and Karimix
- Manage tasks, projects, and marketing content through Pulse
- View KPIs and business performance data relevant to your role
- Access administrative tools you are authorised to use
3. Account Responsibilities
- Your login credentials are personal to you and must not be shared with anyone
- You must use a strong password and keep it confidential
- You must log out or lock your session when leaving your device unattended
- You must notify your manager or IT immediately if you suspect your account has been compromised
- You are responsible for all actions taken under your account
4. Prohibited Activities
You must not:
- Access or attempt to access data, systems, or areas beyond your authorised permissions
- Share, export, or copy business data for any purpose outside your job duties
- Use the system to store personal or non-business-related information
- Attempt to circumvent security controls, access restrictions, or audit logging
- Share login credentials or allow another person to use your account
- Introduce malicious software or attempt to compromise system integrity
- Use automated tools, scripts, or bots to interact with the system without authorisation
- Deliberately enter false, misleading, or inaccurate data
5. Data Protection
The portal may provide access to personal data about customers, staff, and business partners. You have a responsibility to:
- Handle all personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018
- Only access personal data that you need for your role
- Report any suspected data breaches to your manager and the data protection contact immediately
- Not transfer personal data outside the system without appropriate authorisation
6. Monitoring
By using this system, you acknowledge that:
- Your activity within the portal is logged and may be monitored for security and compliance purposes
- Logs include login times, pages accessed, and actions taken
- Monitoring is carried out in accordance with our privacy notice and applicable laws
7. Consequences of Misuse
Violations of this policy may result in:
- Temporary or permanent suspension of your portal access
- Disciplinary action in accordance with company procedures
- Where appropriate, referral to law enforcement authorities
8. Contact
If you have any questions about this policy, or need to report a security concern, please contact your line manager or email info@olidorgroup.com.